00:00:02,266 this is Jamie with bar
00:00:03,400 I welcome to our how it works series
00:00:05,433 which is a series of short videos
00:00:07,466 where we show you how the specific modules
00:00:09,766 of the software works so
00:00:10,633 you can
00:00:10,966 decide if it'll be a good fit for an inventory system
00:00:12,766 at your bar
00:00:14,233 in this first video
00:00:15,033 we're gonna delve into the features
00:00:16,233 and functionality of our counting module
00:00:18,100 and honestly
00:00:18,633 the counting module is potentially the most
00:00:20,266 important module because it's
00:00:22,033 where you're gonna spend the majority of your time
00:00:23,666 using inventory system
00:00:24,566 is doing those physical counts
00:00:26,400 in terms of why you might trust us over others
00:00:28,500 to be your inventory software provider
00:00:30,800 we have a deep understanding of this honestly
00:00:33,400 boring uh task
00:00:35,100 because we've been professionally counting inventory
00:00:36,833 for over 15 years
00:00:39,266 I don't mean just selling software
00:00:39,266 I mean physically going to bars and doing the counts
00:00:41,600 so naturally when it's a boring repetitive task
00:00:43,633 we spent a lot of time thinking
00:00:45,000 how we can make it go faster and more accurately
00:00:47,266 and the software you see today
00:00:49,233 was rebuilt after 10 years of running the business
00:00:51,800 so you know
00:00:53,000 we like to joke and say
00:00:53,833 we don't like counting inventory
00:00:55,100 and we're a bar inventory company
00:00:56,633 I suspect you feel the same about the issue
00:00:58,633 and so
00:00:58,966 if you can find a fast and miraculous way to do it
00:01:01,100 that would probably be welcome
00:01:03,100 let me share my screen here
00:01:04,666 and we're gonna delve into the details
00:01:07,633 so
00:01:08,100 the key concept here is it's called shelf to software
00:01:10,633 the idea is the order of products on every shelf
00:01:13,100 is mirrored in the software
00:01:14,633 so you could just fill in an existing list of items
00:01:17,600 so we start by creating zones
00:01:19,166 for the main areas of the bar
00:01:20,300 like the main bar and walk in cooler
00:01:22,033 and then we subdivide those into individual zones
00:01:24,600 so for instance in your beer cooler
00:01:26,666 we've got a left side
00:01:27,566 middle and right side on a wine cooler
00:01:30,300 we've got the left side
00:01:31,400 top and bottom shelves and the right side
00:01:33,433 top and bottom shelves the advantage of that is
00:01:36,666 it means that once you set up the template
00:01:38,433 you can then just scan
00:01:39,366 the barcodes of the existing items
00:01:41,466 we have a database of over 30,000 items
00:01:44,033 and you just look them up automatically
00:01:45,700 into that counting order
00:01:47,466 let's take a look how it works in practice
00:01:49,766 so here I am at a blank zone
00:01:51,033 I'm just gonna add a few items
00:01:52,300 so when I scan the barcode of Stoli blueberry
00:01:55,233 it knows it's the blueberry flavour
00:01:56,800 in a 750 millilitre bottle
00:01:58,866 if I scan a tequila it knows it's the reposado
00:02:02,566 if we're adding Scottish whiskey
00:02:04,300 it can differentiate between the different ages
00:02:07,000 so we don't confuse the wheated
00:02:08,233 the peated the 12 year um
00:02:11,233 all of that means that when you take inventory
00:02:13,466 it's faster and more accurate
00:02:15,633 so when we have open bottles
00:02:17,033 we simply place them onto the scale in order
00:02:19,100 you can see
00:02:19,700 the software records the weight in about two seconds
00:02:23,233 and so we can really power through the inventory
00:02:26,000 um up to 500 items an hour
00:02:28,233 and normally half the time it takes us to do inventory
00:02:31,700 in those full areas
00:02:33,033 you can count as many bottles on a single line
00:02:35,100 so maybe we have one of these
00:02:37,500 two of these three of these
00:02:39,200 you can use the touchscreen or the keys on your laptop
00:02:41,500 we also support ipads
00:02:43,233 when you finish counting each zone
00:02:45,633 before you go on to the next zone
00:02:47,000 you say finish and the software ask you
00:02:48,833 how many total bottles are on the shelf
00:02:50,800 so the idea is you count the individual bottles
00:02:52,700 one of these two of these
00:02:53,633 three of these
00:02:54,600 and then to the total count by checking from um
00:02:57,066 from right to left I know the counts six
00:02:59,466 I'm gonna incorrectly put five
00:03:01,300 and it calls out that error
00:03:02,766 so I can go back and figure out where I made a mistake
00:03:06,266 so that that error
00:03:07,433 is caught before it starts messing with our liquor
00:03:09,800 costing results
00:03:12,033 in terms of counting bottles of beer
00:03:14,033 they're tricky
00:03:14,500 cause they come in cases of 24 and six packs
00:03:17,033 so often you've got a case where you might have say
00:03:19,666 three six packs sitting in top of seven cases of beer
00:03:23,966 so we can just go seven cases
00:03:27,033 three six packs
00:03:28,700 and by entering those two different counting units on
00:03:30,633 two different lines
00:03:31,700 it makes it faster and easier to count
00:03:33,466 you don't have to do mental math
00:03:34,566 or pull out your phone
00:03:35,700 and then if you have an a question around the count
00:03:38,500 it's easier to check that yes
00:03:40,000 there's seven cases here and
00:03:41,466 three six packs sitting on top
00:03:43,800 the benefit of counting with the software
00:03:45,200 is that when you finish the count
00:03:47,100 by counting that last bottle
00:03:48,600 you can instantly see your results
00:03:50,600 so as soon as you press finalize count
00:03:52,666 you will have a product report like this one
00:03:54,433 it will be timestamped plus a note
00:03:57,366 and if you've named the count
00:03:58,466 and it will tell you we've counted 162 items
00:04:00,666 the total count is this
00:04:02,433 instantly tell you your inventory value
00:04:04,566 and then of course you can look at a timeline
00:04:06,866 that's showing you how many items you've had on hand
00:04:09,033 and the dollar value and also the line by line detail
00:04:12,100 of the count of each item
00:04:13,433 you can search
00:04:14,900 um say for the Tito's look up that count
00:04:17,833 and all of this data is exportable into Excel
00:04:20,300 and other formats that are friendly with uh
00:04:22,633 popular accounting systems in restaurants
00:04:26,166 the end result of using a system
00:04:28,000 that was built by
00:04:28,566 people that have been doing this for 15 years
00:04:30,700 is that you have a fast
00:04:32,500 accurate system that will allow you to count inventory
00:04:34,966 up to 500 items an hour we typically find that
00:04:37,900 that counting speed is more than double
00:04:40,000 what other systems are providing
00:04:42,100 obviously it takes some organization
00:04:43,466 and a learning curve to get there
00:04:44,500 but it means you can have
00:04:45,600 the amount of time you're spending
00:04:46,966 at your bar each period
00:04:47,833 counting inventory
00:04:48,800 which will be welcome for those doing weekly counts
00:04:50,633 and for those that want to be doing weekly counts
00:04:52,266 or at least better than monthly counts
00:04:53,966 because it takes less time and it's more rewarding
00:04:56,633 and it gives better results
00:04:58,100 it's something hopefully that will become part of uh
00:05:00,166 your weekly process in your business
00:05:02,266 as always thanks for watching
00:05:03,366 and let us know if you wanna see any further videos
.png)
