00:00:02,466 this is Jamie with Bar I
00:00:04,233 this video is part of our how it works sales series
00:00:06,600 where we dive in deep
00:00:08,033 to the specific modules of our inventory software
00:00:10,366 so you can
00:00:10,800 decide if it will be a good fit
00:00:11,900 for an inventory system at your bar
00:00:13,866 in this video we're gonna look at our ordering system
00:00:16,666 so
00:00:17,066 one of the benefits of using a sophisticated inventory
00:00:19,300 software program
00:00:20,866 is that we have all the information
00:00:22,700 we need to do your orders on a weekly basis
00:00:24,966 so we can save time
00:00:26,700 so after you complete your count each week
00:00:28,800 you've got a list of what you've counted
00:00:30,700 and now
00:00:31,266 you need to figure out how much you need to order
00:00:33,700 and obviously
00:00:34,300 the the hidden piece of information there is well
00:00:37,166 how much do I normally use
00:00:38,900 so I can order up to that level
00:00:41,033 so the nice thing about bar I is we do um
00:00:43,400 calculate those power levels automatically
00:00:45,166 we call it a dynamic power and how it works is follows
00:00:48,300 the software averages the usage of every product
00:00:51,566 over the most recent five audit cycles
00:00:53,800 and it turns it into an average usage per day
00:00:56,266 and then by default we set that par aim in days
00:00:59,800 we call it to 14 days so
00:01:01,666 it will set the par
00:01:02,633 as the amount of inventory you normally use
00:01:04,833 in two weeks
00:01:05,900 because normally you're ordering for the next week
00:01:08,100 and so you'll have double what you're expected to
00:01:10,233 use and you should not run out
00:01:11,800 let's take a look in detail
00:01:19,800 so here we are a bar has just completed their count
00:01:23,200 and so we know exactly what they've counted
00:01:25,766 it's 248 products total counts broken down by category
00:01:30,166 and obviously
00:01:30,800 the individual counts for all their products
00:01:33,833 when we want to place an order
00:01:36,366 we can expand the products menu
00:01:39,233 click on orders will bring us here
00:01:41,433 and we can create a new order
00:01:43,100 on that screen
00:01:43,900 we'll have the opportunity to order by distributors
00:01:48,366 or by categories and for instance
00:01:50,300 I can just place a liquor order or in this case
00:01:52,433 I'm gonna do a full order of all categories
00:01:55,000 and then when I click continue
00:01:57,166 or sorry before I click continue
00:01:59,266 we also have the option
00:02:00,233 if we wish to increase the par in days
00:02:03,100 so this particular bar is using 2 week par for a beer
00:02:06,866 and a longer par for their other categories
00:02:08,633 just to be a bit more conservative
00:02:12,466 if you click continue
00:02:14,666 the software will bring you to the suggested
00:02:17,200 order screen and it will just have the items whose
00:02:22,833 power level is higher than the current count
00:02:26,266 and it will suggest the order that you need
00:02:28,366 to get past there
00:02:29,966 you can also look by all view in which case all items
00:02:33,966 even those with a zero suggested order
00:02:35,966 will be included so if for instance
00:02:37,866 we're now adding this item or need to purchase more
00:02:40,833 we can increase or decrease that order
00:02:43,266 and then when you click continue
00:02:47,000 the system will provide an estimate of the total order
00:02:50,300 which is based on what we're ordering
00:02:51,900 the most recent purchase price
00:02:53,966 it'll flag items which will not be ordered
00:02:56,366 because we don't have the distributor listed
00:02:59,500 and then for each of your distributors
00:03:02,233 it will provide a list of how many items
00:03:04,866 what the cost is gonna be
00:03:06,433 if it's the same price
00:03:07,366 it may slightly vary and the total order volume
00:03:10,300 or sorry
00:03:10,700 order value of each item in total for the order
00:03:14,066 and then you can either just go and place these order
00:03:17,000 an offline method doing whatever you're already doing
00:03:19,566 or you can enter the contact information for your reps
00:03:23,500 and it will send them an email with a detailed list
00:03:26,233 line by line of what's gonna be ordered
00:03:27,466 as well as copying you on that list
00:03:29,866 so the process of doing your weekly order can go
00:03:32,233 from something that takes
00:03:33,800 you know a little bit of time
00:03:34,900 and then you have to go and place the orders
00:03:36,233 to literally something that could be set up
00:03:38,100 where determining what to order
00:03:39,833 and distributing those orders
00:03:41,033 to each of your distributors
00:03:42,000 happens in a few clicks
00:03:44,800 finally we recommend on the commentary report
00:03:47,600 looking at this stat here
00:03:48,866 the weeks on hand
00:03:50,300 so this will tell you how much inventory you have
00:03:52,833 compared to how much you're using each week
00:03:54,266 and so it's a good measure of
00:03:56,000 if we're keeping a sensible amount of inventory
00:03:58,166 looks good on beer in this case
00:04:00,500 these guys have got 17
00:04:01,966 times as much alcohol as what they're using
00:04:03,633 each week so we probably could trim that down
00:04:05,366 and I would suggest we might trim down uh
00:04:07,866 the parame for the liquor category for this bar
00:04:10,433 but that's how bar I ordering works for our pro clients
00:04:13,233 um hope you find this useful and as always
00:04:15,466 if you have any questions um
00:04:17,033 please shoot us an email um
00:04:18,700 or schedule a demo we'll be happy to to answer them
00:04:21,100 thanks so much
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